Tips and Techniques for SKY Index Professional
v6.0
Demoting multiple records. (This tip was provided by
Michael Wyatt)
My client wants all main headings to have an initial
cap. However, there are a few exceptions to this rule. How do I achieve this?
- Choose
Options | Index Options.
- Click
the Fonts tab.
- Check
the Init. Cap option.
- Click
OK. (All main headings will now have the first letter capitalized
automatically regardless of how you type the entry.)
- For
those entries that you need to override this setting, type a semicolon as
the first character. The semicolon will be ignored and the first letter of
the heading will not be capitalized.
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How Can I double post all entries for a particular main heading?
- Select
all records containing the main
heading by choosing Edit | Select Heading (Ctrl+H) while the grid marquee is
over the main heading.
- Duplicate
and Swap all selected entries by choosing Edit | Duplicate & Swap (Ctrl+P)
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How can I create main headings from the subheadings of an existing set of
entries?
- With
the grid marquee over the desired main heading, duplicate and group the main heading
by selecting Edit | Duplicate Heading (Ctrl+F8)
- Shift
all subheadings left by one cell by choosing Edit | Shift Left (Ctrl+Alt+F3).
You will be asked what heading level to shift left.
- Choose
Sub1 (the default) and click OK.
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How can I create a new set of entries from an existing set changing only the
Main heading?
- With
the grid marquee over the desired main heading, duplicate and group the main heading
by selecting Edit | Duplicate Heading (Ctrl+F8)
- Change
the main heading (modify only one of the main headings and press
Ctrl+Alt+Enter to propagate the change)
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How can I keep track of both subjects and authors in a combined
subject/author index?
Mark your subject entries using Edit | Mark. You can then
use the Filter function to view only the subject entries or only the author
entries.
To see only subject entries: Set the Filter dialog so
that Unfiltered records are Hidden. Then check the check box to Show marked
records.
To see only author entries: Set the Filter dialog so
that Unfiltered records are Shown. Then check the check box to Hide marked
records.
To see all entries: Click the Clear button on the
Filter dialog.
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Demoting multiple records (This tip was provided by
Michael Wyatt)
The problem: Sometimes you will have established a
compound heading in the form of a phrase, and then you find you need to split it
into a heading plus subheading. How do you do this easily if you have already
attached a number of locators to the heading?
The solution: Let's say you have
established the heading "goals at work" and attached half a dozen page
references. Now you find that "goals" have cropped up in a different
context, so you want to change your earlier entries to the heading
"goals" with the subheading "at work".
- Create a group: Highlight one instance of the heading and
create a group by clicking the "Grouped" speedbar button, pressing
Shift+F6, or choosing "View > Grouped". (Actually, you can omit
this step, but I like to include it so that I can check that what I expect
to happen is what actually happens.)
- In one of the records insert a comma after
"goals".
- Propagate the change: Press Control+Alt+Enter, so that all
the records read "goals, at work".
- Select all the records: If you have grouped them, press
Control+Insert or choose Edit > Select All; if you have not grouped them,
press Control+Space or choose Edit > Select Record.
- Demote: Click the "Demote" speedbar button, press
Control+F6, or choose Edit > Demote.
- When the "Select field" box pops up, choose
"Main" and click OK.
- Ungroup the records: If you grouped the records, ungroup
them by returning to the view you were working in before.
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How can I duplicate an index entry, swap the main and subheadings, and
then combine the subheading with the main heading separated by a space?
- Select the entry by choosing Edit | Select Entry (Ctrl+Space)
- Choose Edit | Duplicate, Swap & Combine (Ctrl+F9)
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